Q. How do I creating a Booking Type?

A. Before you can create Booking Types, you'll need a Staff Member and a Location - make sure you have both before continuing!

Navigate to Bookings ->Booking Types and then click Add booking type:

1. Enter the booking name (this is what will be displayed on your bookings calendar, and on the bookings tab in the members' area).

2. Select what type of booking it is (induction, duty, class, etc). Please ensure that the type matches the booking, as this can have an influence on how the booking is perceived in the system.

3. Add a summary and description to your booking, and click next.

4. Now it is time to add a staff member to your booking. This is the staff member who will automatically be assigned to the booking when it is added to the bookings calendar in future. The staff member can be changed when the booking is created on the calendar, but this is the default person who will be assigned if it isn't changed.

5. Similarly, set the default location of the booking, which can also be changed at a later date.

6. Decide if your booking is available for members to book onto (therefore, if it appears in the members' area). This option will allow you to book 'duties' in the calendar, such a cleaning, and keep these hidden from your members.

7. Next, decide if there is an inclusive cost (a cost for those members whose memberships include bookings), or an exclusive cost (a cost for members whose memberships exclude bookings). This function can be used in situations where a booking requires a one-off payment to attend, such as an induction.

8. Select how many places are available in your booking. Be aware that the booking is also limited to the places you have specified for the location of the booking. For example, if the booking 'spin class' takes place on the 'gym floor' which has a capacity of 10 people, then the booking 'spin class' will not be able to have more than 10 places.

9. To finalise your booking, you can change the colour it appears as on the bookings calendar using the icon in the top right-hand corner.
   
   
   Finally, complete your booking by selecting finish - you will see your new booking type added to the list on the Booking Types screen.

To read more about creating bookings or using the calendar, see the complete article in our on-line product manual here!